AP Supervisor

Job description

Position Summary:
Supervise and organize the Accounts payable and Procurement projects and analyze Metric reports on a weekly basis.

Management of Intercompany transactions and vendor setup.

Job Responsibilities:
• Collaborate with Procurement team at Monterrey to ensure the Purchases Oder process is being manage properly at DataZone according with the Procurement policy.
• Manage the new vendor set up process in DataZone partnering with Alta de Proveedores team at Monterrey.

Documentation must be request directly to the vendor.

• Coordinate AP team to ensure the goods and services are received at DataZone and properly invoiced according with Mexican fiscal law and business needs.

Certify the voucher line has the right description for reports and the requisition and approval are being attached
• Guarantee a Wow customer service having a direct communication with the vendor, Business Unit and the User
• Work with the Accounting team at Monterrey and Cost Center controllers to create GL Coding guide for users
• If applicable request the necessary Journal entries to distribute charges to the appropriate cost centers.
• Ensure every DataZone invoice is proceed, approved, and paid on time to avoid any suspension of an essential service.

• Coordinate with the SSC and CAT accounting team to manage and fix every intercompany transaction due to wrong GL information.

• Verifies that PeopleSoft worklists and the electronic waybill are worked thru daily and the error rate is not higher than 2% to ensure proper payments.
• Verification clerk back up daily to review and work urgent documents.
• Prepares and analyses KPI reports on a weekly basis
• Implement process improvement projects
• Problem solving as issues come in (most of the time in AP team and imaging department)
• Delete, close, or modify vouchers in error
• Coordinate the exception team to ensure the SUA exception are being solved ASAP.
• Ensures the DataZone expenses report is being distributed every period.
• Ensures the Exceptions reports are being done daily/weekly and distributed to the rest of the team.
• Request reclassifications between cost centers or different accounts to the SCC accounting team.

• Coordinate the AP team to solve the PO selected invoices in order to pay the oldest invoices ASAP/
• Manages AP payroll, vacations, and holidays to cover the process daily.

• Manages the AP recruitment process from AP side.

Coordinates with HR to be fully staff.
• Manages every PO Exception to request the proper overwrite.
• Ensures the team have the proper access and is fully training on each process.
• Coordinate with supervisor to update the training documentation.

Skills and Requirements:
• Bachelor's Degree in Finance/Accounting
• 3 years on AP-PO experience
• 2 years of Team Lead experience
• Peoplesoft, Mainframe and Rocket Shuttle analysis level of expertise.

• CPA Analysis level of expertise.

• Demonstrated experience in process improvement as well as developing and writing policies and procedures
• Strong interpersonal skills with proven dispute, negotiation and resolution abilities
• Creative and strategic thinking with the ability to build trusted relationships across the company, deal constructively with conflict, and adapt to a fast-paced environment involving multiple and simultaneous issues and transactions
• Strong problem-solving skills, including ability to effectively address issues in collaboration with others as appropriate; ability to develop problem solving skills among team members as appropriate
• Advanced computer skills including MS Word, Excel, PowerPoint, and the use of outside data sources to gather required information for analysis and reporting

Required Skill Profession

Supervisors Of Production Workers